Administrative Associate 2
Company: Stanford University
Location: Stanford
Posted on: October 2, 2024
Job Description:
Stanford University Department of Medicine is seeking an
Administrative Assistant (Administrative Associate 2) to provide
administrative or operational support working under general
supervision in the Division of Pulmonary, Allergy and Critical Care
Medicine. is comprised of a team of outstanding clinicians,
scientists, and scholars dedicated to improving the lives of
patients with serious lung disease. Our goal is to provide
outstanding clinical and research training to the next generation
of leaders in Pulmonary and Critical Care Medicine. We are
committed to strong clinical investigations including the
evaluation of new pharmacologic agents, which offer potentially
promising therapeutic benefits, as well as outcome studies which
characterize clinical parameters to effect positive changes in
patient care.Duties include:
Respond to inquiries, and determine
and take appropriate action as required. Serve as a resource
regarding a defined set of policies and procedures.Perform duties
associated with scheduling, organizing, and operating conferences,
seminars, and events, including recommending vendors for services,
overseeing the production and distribution of materials,
coordinating logistics, and serving as liaison with internal and
external vendors.Draft and/or generate routine communications;
coordinate production (formatting, copying, etc.) and dissemination
of documents, such as presentations, course handouts, grant
proposals, conference and seminar materials, reports, brochures,
and displays.Plan and schedule calendar(s) based on consultation,
resolve calendaring conflicts, and arrange travel in compliance
with unit, university, and sponsor policies.Process and monitor
routine financial transactions, which may include researching and
resolving discrepancies.Maintain office supplies and equipment;
obtain vendor quotations, as needed. Coordinate office moves.May
serve as the point of contact for general maintenance, health and
safety, and other facility concerns within the unit(s); report any
incidents or potential safety problems to appropriate
representatives. Track completion of required training.
DESIRED QUALIFICATIONS:
Demonstrated success in following
through and completing routine tasks.Experience working in an
academic or health care environment.Knowledge of Stanford
University systems, administrative and financial policies and
procedures.Familiarity with p-card transactions, purchase orders,
travel reimbursements, setting up contracts with outside agencies,
and other related transactions and reconciliations.Ability to
prioritize and multi-task.EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and three years
of administrative experience, or combination of education and
relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Proficient computer skills and
demonstrated experience with office software and email
applications.Demonstrated success in following through and
completing routine tasks.Strong organizational skills and attention
to detail.Strong verbal and written communication skills.Excellent
customer service and interpersonal skills.Ability to prioritize and
multi-task.PHYSICAL REQUIREMENTS:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.WORKING STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, .The
expected pay range for this position is $27.40 to $37.02 per
hour.Stanford University provides pay ranges representing its good
faith estimate of what the university reasonably expects to pay for
a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.At Stanford University, base pay represents only one aspect of
the comprehensive rewards package. The Cardinal at Work website
(https://cardinalatwork.stanford.edu/benefits-rewards) provides
detailed information on Stanford's extensive range of benefits and
rewards offered to employees. Specifics about the rewards package
for this position may be discussed during the hiring process.Why
Stanford is for You
Imagine a world without search engines or social platforms.
Consider lives saved through first-ever organ transplants and
research to cure illnesses. Stanford University has revolutionized
the way we live and enrich the world. Supporting this mission is
our diverse and dedicated 17,000 staff. We seek talent driven to
impact the future of our legacy. Our culture and empower you with:
Freedom to grow. We offer career
development programs, tuition reimbursement, or audit a course.
Join a TedTalk, film screening, or listen to a renowned author or
global leader speak.A caring culture. We provide superb retirement
plans, generous time-off, and family care resources.A healthier
you. Climb our rock wall, or choose from hundreds of health or
fitness classes at our world-class exercise facilities. We also
provide excellent health care benefits.Discovery and fun. Stroll
through historic sculptures, trails, and museums. Enviable
resources. Enjoy free commuter programs, ridesharing incentives,
discounts and more.The job duties listed are typical examples of
work performed by positions in this job classification and are not
designed to contain or be interpreted as a comprehensive inventory
of all duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned.Consistent with its obligations under the law, the
University will provide reasonable accommodations to applicants and
employees with disabilities. Applicants requiring a reasonable
accommodation for any part of the application or hiring process
should contact Stanford University Human Resources at
stanfordelr@stanford.edu. For all other inquiries, please submit a
.Stanford is an equal employment opportunity and affirmative action
employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability,
protected veteran status, or any other characteristic protected by
law.
Keywords: Stanford University, Pleasanton , Administrative Associate 2, Administration, Clerical , Stanford, California
Didn't find what you're looking for? Search again!
Loading more jobs...