ASSISTANT DEAN OF STUDENTS, GRADUATE LIFE OFFICE
Company: Stanford University
Location: Palo Alto
Posted on: October 3, 2024
Job Description:
Assistant Dean of Students, Graduate Life OfficeVice Provost for
Student Affairs, Stanford, California, United StatesStudent
ServicesPost Date Sep 04, 2024Requisition # 104483The Graduate Life
Office (GLO), is an office in the Student Life division of the Vice
Provost for Student Affairs unit (VPSA). GLO is the central
University office that provides support and resources to graduate
students and student families, as well as to offices and
individuals that support graduate students. The office aims to
provide relevant services to students and their families to meet
personal challenges and to achieve their academic goals. GLO
develops and organizes programs to promote and cultivate
connection, socialization, and community among graduate
students.GLO serves all graduate students living on- and
off-campus. Its programs focus on welcoming and orienting students;
developing educational, social, multicultural, and recreational
programs. The office's services involve supporting and advising
students who are experiencing personal difficulties; and responding
to emergency situations. The Graduate Life Office administers the
residence program and oversees the student residence staff in
Escondido Village (Singles/Couples and Families), EVGR, Kennedy,
Lyman, Rains, Munger Houses and Off-Campus Subsidized Housing.JOB
PURPOSE:Direct complex programs or functions in consultation with
senior managers/leadership.Administer, implement, and interpret
university and department policies and procedures on issues
regarding admission, financial aid, housing, registrar services,
visa services, student life, advising, career counseling and
academic services. Identify, clarify, and resolve highly visible or
complex issues with substantial significance and impact that may
span multiple areas, using expert technical and professional
knowledge requiring independent judgment.Work on multi-faceted
issues of diverse complexity (size, degree, focus, expertise,
breadth, impact) where analysis of situations or data requires an
in-depth evaluation of variable factors. Evaluates, determines and
implements appropriate protocol, methods, de-escalation techniques
and evaluation criteria for addressing critical, student issues and
crisis. Networks with key contacts outside of department, Student
Affairs and/or the university.Provide comprehensive and relevant
support services to graduate students from all seven schools
through consultation, case management, crisis response, and
programming that enhances the quality of graduate student life.
Assistant Deans are also available to any graduate student-facing
support staff and faculty across the university to provide a range
of services, including but not limited to assessing the seriousness
and urgency of a situation, identifying appropriate campus
resources, and working to develop creative solutions for navigating
issues related to degree progress or disruptive student behavior on
campus or in residents.In this role, you will:
- Oversee a student services program, assess effectiveness, and
decide on eligibility. Offer tailored support to graduate students
across all seven schools through consultation, case management,
crisis response, and life-enhancing programs
- Critically analyze and resolve complex student and program
issues using advanced expertise. Attend weekly case management
meetings. Manage student cases independently and collaborate during
crises, involving public safety as needed. Serve as an emergency
responder in a weekly on-call rotation, represent the University
during severe student emergencies, including illness, injury, or
death, and coordinate with family, agencies, and departments.
- Develop and implement virtual and in-person programs, making
strategic recommendations. Collaborate with GLO colleagues,
academic departments, and campus partners to offer diverse
programming for graduate students, including orientations, wellness
activities, and QPR training. Attend and support campus-wide
events, especially after-hours. Serve on University boards and
committees, interpret and implement academic policies, and oversee
their application. Provide case management, guiding students
through university policies, and consult with faculty and staff to
support students in complex situations
- Analyze and develop reports, portals, and student
communications. Issue broad emails to inform, support, and educate
graduate students. Present at orientations and trainings, and offer
advice and support in response to critical issues.
- Evaluate and determine recommendations on technology resources,
negotiate with resources options and vendors.
- Manage outreach programs and relationships with external
partners and university liaisons. Collaborate on events, co-host
programs, and serve on university boards. Advocate for students
during crises, coordinating campus groups to resolve issues.
Participate in new student orientation, resource fairs, and student
recruitment efforts, including after-hours sessions.
- Offer guidance to students on a wide range of issues, including
academic progress, program policies, career plans, accessibility,
community standards, and mental health, helping them make informed
decisions. Provide resource recommendations and assist students in
navigating academic and personal challenges, such as conflicts,
financial or housing issues, and career planning. Lead in managing
student cases by organizing, consulting, and collaborating with
academic and Student Affairs colleagues to support student
needs
- Apprise students of research, fellowship and scholarship
opportunities, make recommendations and may award grants.
- May contribute to preparing and submitting training
grants.
- Provide consulting advice to internal and external
organizations, act as subject matter expert in a specialized
field.
- Oversee key processes, including policy and program
development. Review and write policies, assess impact, and gather
student feedback. Conduct focus groups, present data, and recommend
solutions. Manage budgets and financial processes, including spring
training budgets for Community Associates. Lead teams, search
committees, and staff training programsMinimum & Preferred
Qualifications:Education & Experience:Bachelor's degree and five
years of relevant experience, or combination of education and
relevant experience.Knowledge, Skills and Abilities:
- Advanced communication skills to clearly and effectively
communicate information to internal and external audiences, client
groups, and all levels of management.
- Strong analytical and problem-solving skills to review and
analyze complex information.
- Advanced computer skills, including experience with Microsoft
Office Suite.
- Advanced customer service skills.
- Relevant computer systems/technology experience.
- Understanding of financial transactions.
- Ability to ensure and apply compliance with legal, financial,
and university policies and external regulationsWorking Conditions:
- This position is fully onsite.
- Able to work on evenings and weekends, as needed.
- Live-in option is available with additional
responsibilities.PHYSICAL REQUIREMENTS:
- Frequently sit, perform desk-based computer tasks.
- Occasionally stand, walk, twist, use fine manipulation, grasp,
use a telephone, write by hand, sort and file paperwork, lift,
carry, push, and pull objects that weigh up to 10 pounds.The
expected pay range for this position is $91,000-$111,000 per
annum.Stanford University provides pay ranges representing its good
faith estimate of what the university reasonably expects to pay for
a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location, and external market pay for comparable
jobs.At Stanford University, base pay represents only one aspect of
the comprehensive rewards package. The Cardinal at Work website
(https://cardinalatwork.stanford.edu/benefits-rewards) provides
detailed information on Stanford's extensive range of benefits and
rewards offered to employees. Specifics about the rewards package
for this position may be discussed during the hiring process.How to
Apply:We invite you to apply for this position, please submit your
r--sum-- and a one-page cover letter along with your online
application.Why Stanford is for YouImagine a world without search
engines or social platforms. Consider lives saved through
first-ever organ transplants and research to cure illnesses.
Stanford University has revolutionized the way we live and enriches
the world. Supporting this mission is our diverse and dedicated
17,000 staff. We seek talent driven to impact the future of our
legacy. Our culture andunique perksempower you with:
- Freedom to grow . We offer career development programs, tuition
reimbursement, or audit a course. Join a TedTalk, film screening,
or listen to a renowned author or global leader speak.
- A caring culture . We provide superb retirement plans, generous
time-off, and family care resources.
- A healthier you . Climb our rock wall or choose from hundreds
of health or fitness classes at our world-class exercise
facilities. We also provide excellent health care benefits.
- Discovery and fun . Stroll through historic sculptures, trails,
and museums.
- Enviable resources . Enjoy free commuter programs, ridesharing
incentives, discounts, and moreThe job duties listed are typical
examples of work performed by positions in this job classification
and are not designed to contain or be interpreted as a
comprehensive inventory of all duties, tasks, and responsibilities.
Specific duties and responsibilities may vary depending on
department or program needs without changing the general nature and
scope of the job or level of responsibility. Employees may also
perform other duties as assigned.Consistent with its obligations
under the law, the University will provide reasonable
accommodations to applicants and employees with disabilities.
Applicants requiring a reasonable accommodation for any part of the
application or hiring process should contact Stanford University
Human Resources by submitting acontact form.Stanford is an equal
employment opportunity and affirmative action employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, protected veteran
status, or any other characteristic protected by law.Additional
Information
- Schedule: Full-time
- Job Code: 7503
- Employee Status: Regular
- Grade: I
- Requisition ID: 104483
- Work Arrangement : On Site
Keywords: Stanford University, Pleasanton , ASSISTANT DEAN OF STUDENTS, GRADUATE LIFE OFFICE, Administration, Clerical , Palo Alto, California
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